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KCA Board of Directors Meeting

October 30, 2019 @ 3:00 pm - 5:00 pm

Kirkwood Community Association

Board of Directors Meeting

10/30/2019 – Wednesday 3.00 pm to 5.00 pm

Kirkwood Resort Red Cliffs Conference Room 3rd floor

Call in # 605-475-4000, Passcode 640821#


Agenda:  Draft


  1. Determination of a Quorum
  2. Minutes 8/28 for approval
  3. Welcome to Maria Hekker and Matt Jones who are joining the board. Assign board seat responsibilities.
  4. Monthly Financial update for 3 months ended 9/30/2019
    1. Operating expenses and remaining fall maintenance before Winter Opening
    2. Reserve and civic funds usage
    3. Complete the accounting update on the Chili Cookoff and seek approval for the yearly donations to KRAD and KMPUD fire department.
  5. Consider resolution on amount and timing of possible paydown in the loan balance with RETF funds.
  6. Use of civic funds in the coming winter and review of easement agreements in place for several years relating to the plaza and the areas around both the Mtn Club and The Lodge.
  7. Consider the options for an employee housing unit for KCA staff that would allow for more coverage especially in the winter months – i.e. Options of lease or purchase a condo unit. KMPUD recently purchased 2 units over the summer for additional in valley housing.
  8. Recruitment Update on Key Positions – GM, Activities Coordinator and other staff positions.
  9. Survey options – helping to guide changes we consider over the winter period.
  10. Community related items:
    1. Update on Cal Fire defensible space inspections being conducted on residential unit.
    2. Any further update on the access and use of the playground for next Summer.
  11. Propose a BOD meeting prior to the holiday period – Suggest 19th (Thur.) or 20th (Fri) of December. Depends on availability or move to earlier in the December. (note: Financials will be draft 11/30/2019 in either case in December.
  12. Open Forum – Items that do not require board action.
  13. Adjournment
  14. Meet (if needed) in Executive Session according to Sec. 4935 to consider any issues before the Board involving individual members, legal updates or personnel.
  15. Adjournment – 5.00pm



October 30, 2019
3:00 pm - 5:00 pm


Frank Dixon


Red Cliffs Lodge Executive Conference Room 3rd Floor